Van Riebeeck Society for the Publication of
Southern African Historical Documents – Laws
1. (a) The objects of the Society shall
(i) to print, or reprint,
for distribution among the members and for sale to the public,
rare and valuable books, pamphlets and documents relating the
history of southern Africa;
(ii) to promote research
into the history of southern Africa as a whole and to make the
results of such research widely available;
(iii) to promote contact
and exchange of knowledge and information with those interested
in the past of southern Africa within and without universities,
with the purpose of publishing and distributing the results of
(b) The activities of the Society
(i) the regular
publication of rare and valuable books, pamphlets and documents
relating to the history of southern Africa;
(ii) the periodical
publication of a newsletter.
(c) The Society shall be a body
corporate capable of suing and being sued in its own name.
(d) The Society shall not operate
for commercial gain and any profit derived from its activities
as foresaid shall be applied to the furtherance of its objects.
2. The Council hereinafter provided for
shall at its first meeting after the Annual General Meeting,
determine the annual subscription for the following calendar
year and such annual subscription shall be payable on 1 January
of each year.
3. Each member of the Society, having paid
his/her subscription, shall be entitled to vote at the Annual
General Meeting and to receive a copy of every work produced by
the Society within the period subscribed for.
4. A General Meeting of the subscribers
shall be held at least once in every calendar year.,
5. (a) The management of the affairs of
the Society shall be vested in a Council consisting of ten
members, viz. a Chairman, a Vice-chairman, a Treasurer and six
additional members, to be elected at every third Annual General
Meeting, commencing with the Annual General Meeting for 1992,
and the Director of the National Library of South Africa, or
his/her nominee, as an ex-officio member. The Council has the
right to co-opt at any time, six extra members who are qualified
(b) Every qualified subscriber shall
be eligible for election as a member of the Council, provided:
(i) he/she has been duly
nominated in writing by two other qualified subscribers (N.B. a
qualified subscriber is a member who, at the date of the calling
of the Annual General Meeting, is a life member, or who has paid
his/her subscription either for the current or the previous
(ii) he/she has accepted
such nomination verbally (if present at the meeting in question)
or in writing (if not so present).
(c) Notice of such meeting shall be
sent to members at least three weeks before the day of the
(d) The Council shall meet when
necessary for the dispatch of business and at any such meeting a
quorum shall consist of five persons. In the event of a
deadlock, the Chairman of the meeting shall have a casting vote.
6. The Council shall appoint a Secretary
and such other officials as may be deemed necessary from time to
time in the interests of the Society.
7. The Society shall not pay to its
employees, office-bearers, members or other persons remuneration
which is excessive, having regard to what is reasonable in
relation to the service rendered to the Society by such person,
and shall not economically benefit any person in a manner which
is not consistent with its objects.
8. The Society shall not accept any
donation which is revocable at the instance of the donor for
reasons other than a material failure to conform to the
designated purposes and conditions of the donation, including
any misrepresentation with regard to the tax deductibility
thereof in terms of section 18A of the Income Tax Act 58 of
1962, as amended, or any corresponding provision in a statute
which replaces such section.
9. Members of the Council and its employees
or agents shall be indemnified out of the funds of the Society
against any claim made against such person in relation to or
arising out of activities legitimately conducted on behalf of
10. Anyone preparing and editing works for
the Society shall, if desired, receive gratis six copies of such
works and shall be entitled to purchase at a discount of 40
percent off the recommended South African retail price any
further copies of the work required for his or her personal use
and not for resale, such copies to be paid for within 30 days of
invoice: provided that if two editors are involved the total
number of presentation copies shall be ten; if more than two
11. (a) These laws may only be amended by
a two-thirds majority of those present at a General Meeting of
the Society, after consideration by Council.
(b) The Council shall submit to the
Commissioner for the South African Revenue Services a copy of
any amendment passed in terms of paragraph (a).
12. In the event of the dissolution of the
Society, its remaining assets will be transferred to the
National Library of South Africa for use in a manner in keeping
with the aims of the Society.